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Employer  >  Why Scottish Life?  >  Benefit administration  >  works4you

works4you

works4you is Scottish Life's award winning employee benefits administration system. Available at no extra cost through our Retirement Solutions range of group pension contracts, works4you can help take the pain out of benefit administration and help you realise maximum value from your benefit spend.

Delivering benefit value

Getting your employees to appreciate the investment you make in them in terms of their reward and benefits package can be a huge challenge. The fact is, many employees fail to look beyond their headline salary when evaluating their benefits package. However, the problem rarely lies with the benefits that are on offer but rather in how they are communicated to staff.

The total reward statement, shown here, included within works4you helps address this common problem. The statement offers your employees an itemised account of the benefits they receive and what they cost. So they can see exactly what you are investing in them which in turn helps with staff motivation and retention.

Management reporting

The reporting function within works4you allows you to analyse any of the information held within the system and draw it together into a formatted report. The information can be filtered and sorted in any number of ways allowing you to produce tailored reports. An example of this is a P11D liability report which takes seconds to produce - this is just one of the many contained in works4you. You can also look at the cost and take-up rate of a particular benefit, analyse downtime within the company or look at patterns and totals of staff absence.

Proactive absence management

Managing staff absence and resource planning are time consuming tasks for many organisations. The planner facility included within works4you is designed to reduce the time spent on managing human resources. It allows you to see at a glance what proportion of your workforce is absent at any given time. So it's easy to see where resource problems might crop up allowing you to take action quickly.

Different types of absence are recorded in different colours. For example, staff training could be green, annual leave blue and sick days recorded in red. This makes it easy to track where employees are at any point in time.  Think of it as an online version of those wall planners which are up in many offices covered in coloured stickers.

Employees can access the planner themselves and use it to request time off. They can also see when their colleagues have booked time off so are less likely to submit requests which clash with others.

The information held within the planner can be used to generate useful absence management reports. Most HR people will be familiar with the Bradford Factor - a way of scoring absence patterns to uncover potential problem areas. works4you produces Bradford Factor reports allowing HR to spot persistent absentees and deal with any underlying problems.

Company wide communication

As an employer, you have a duty to ensure that your employees are kept up to date with company policies on such things as health & safety and data protection. You may already make this information available in your staff handbook but this can be costly to print and maintain, especially with health & safety legislation changing as quickly as it does.

Using works4you, you create an online library of all your company policies. Once the information is uploaded to the system, you make changes and updates as often as you need to at no cost. And because the information is made available through a central point, your employees know where to look for the information they need if they have a query. So not only does this cut down your costs associated with printing and maintaining paper manuals, it can also help reduce the number of policy related queries that are directed at the HR department.